Streamlining Time Management for Mainelli Mechanical Contractors

Real Estate and Construction

Process Automation

Power Apps • Power Automate

“Rockhop’s solution didn’t just save us time – it transformed how we manage our operations. Their deep understanding of our business needs, combined with their technical expertise, led us to a solution that exceeded our expectations.”

– Sean Rogers, President

About the Project

The Company

Mainelli Mechanical Contractors Inc. is a full-service mechanical contracting firm based in Omaha, Nebraska. They specialize in the commercial design, construction, and maintenance of buildings in Nebraska and Iowa.

The Challenge

Mainelli Mechanical Contractors has experienced rapid growth, expanding their workforce to over 220 field employees. However, time entry is a manual process tracking crew members' hours using paper or spreadsheets which is outdated, inefficient, and error-prone. The process took 1-2 days per week to manually enter time data into Acumatica, their ERP platform, for payroll and billing purposes.

Mainelli needed a solution to:

Eliminate manual time entry.
Reduce back-office processing time.
Decrease payroll and billing errors.
Create a scalable process for future growth.

The Solution

Rockhop built a custom solution with Microsoft’s Power Platform, a system Mainelli was already familiar with as part of their Microsoft 365 environment. The Power App provides a user-friendly interface where foremen can enter time details for their crews, while accounting could review and approve the entries before submitting them to Acumatica via Power Automate.

This digital transformation resulted in a more streamlined and automated process, significantly reducing the time and errors associated with the previous paper-based method. Additionally, the app included offline capabilities for use in remote job sites, ensuring flexibility and reliability for field workers.

KEY FEATURES:

Foreman can enter time for crew members directly into the app and have the ability to copy previous week’s crew information for time savings.
Advanced filtering and search allows foreman to quickly select project related information within in time cards.
Automated approval process that highlights overtime, exceptions, terminations and reimbursements.
Time data seamlessly integrated into Acumatica for payroll and billing.
Real-time error checks for accurate time entries (e.g., validation of regular and overtime hours).
Offline functionality for remote sites.

The Results

The solution led to significant improvements in operational efficiency:

Time Savings: Reduced the time needed to process weekly payroll and billing from 1-2 days to just a few hours.
Error Reduction: Payroll and billing errors decreased significantly due to automation.
Scalability: The new system was built to scale as Mainelli continues to grow.
User Adoption: Field workers and accounting staff found the system intuitive and easy to use, resulting in high adoption rates across the company.

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